Cover Letter Format with Examples: A Short Letter That Gets Read

1. Opening (2 lines): the role you are applying for and one sentence on why this company.
2. Fit (3 to 4 lines): your strongest experience that matches the job, with a result.
3. Extra value (2 to 3 lines): a second skill or achievement the job post asks for.
4. Close (2 lines): availability, thanks and a clear next step.

Address it to a named person if the post or LinkedIn shows the hiring manager. Otherwise use "Dear Hiring Team".

Dear Hiring Team,

I am applying for the Customer Success Associate role at Northwind Logistics. I have followed how your team helps small shops ship across Bangladesh and would like to help those customers succeed.

For the last two years I have handled support for a SaaS company's US clients, resolving about 60 tickets a day with a 96% satisfaction score. I also built a help-centre article series that cut repeat tickets by 18%.

I am comfortable with night-shift hours, Zendesk and HubSpot, and I write clear, friendly English, which your post mentions as essential.

I can start within 30 days and would welcome a chance to talk. Thank you for your time.

Best regards, Nusrat Ahmed +880 1X XXXX XXXX · nusrat@example.com

• Repeating your CV line by line.
• "To whom it may concern" and other generic openings.
• Talking only about what you want, not what you bring.
• Letters longer than one page.
• Sending the same letter to every company, with the wrong company name.